How to Set Up Ringless Voicemail

Video: How to Send a Ringless Voicemail Easily

What This Solves

Ringless voicemail lets you drop a prerecorded message directly into someone’s voicemail inbox without their phone fully ringing. This walkthrough shows you how to upload your audio, test it, and send it to a list using an existing workflow, plus how to safely drip messages so carriers do not flag your campaign.

What You’ll Learn

How to find the Ringless Voicemail workflow in your account
How to upload and format your voicemail audio file
Best practices for scripting and timing your message
How to send a ringless voicemail to a list of contacts
When and how to use drip mode to protect deliverability
How to trigger the workflow from Contacts

Quick Steps

1) Find the Ringless Voicemail Workflow

Click Automations.

Use the search bar and type ringless.

Open the workflow named something like Ringless Voicemail V1.

If you do not see the workflow, reach out to Church Fuel support and they can add it to your account.

2) Upload Your Voicemail Audio

Inside the Ringless Voicemail workflow, click the Voicemail step.

Click Upload File.

Upload your audio file.

MP3 is recommended and usually the safest format.
The system will warn you if the file type is not supported.

Click Save Action, then make sure the workflow itself is Published.

Voicemail Best Practices

Keep the message around 30 to 45 seconds
Add about 2 seconds of silence at the beginning of the audio
Start with a throwaway line in case the first second gets clipped
Repeat the key details so the important info is not missed

3) Test It on Yourself First

Before sending to your whole list, test the voicemail on your own number.

Trigger the workflow for your contact and confirm:

The voicemail drops correctly
The audio starts cleanly
The message is clear and not cut off

4) Send the Ringless Voicemail to a List

Click Contacts in the left menu.

Open All Contacts or a specific Smart List.

Select the contacts you want to include.

If your list spans multiple pages, click Select All so everyone is included.

Click Trigger Automation in the action bar.

Give the action a clear name, for example:

2025-11-11 Ringless Voicemail, Christmas Invite

Under Type, choose Workflow.

Select your Ringless Voicemail workflow.

Sending Options

Send all at once or schedule for a specific time for smaller lists
Use drip mode for large lists to protect deliverability

5) Use Drip Mode (Recommended for Large Lists)

You can drip messages two ways.

Option A: Drip from Trigger Automation

Choose the drip option in the Trigger Automation modal
Set how many voicemails send per batch
Set how often each batch sends

Option B: Drip Inside the Workflow

Open the Ringless Voicemail workflow
Add a Drip step before the voicemail action
Configure it, for example, send 20 per minute
Click Save

Drip mode helps prevent carriers from flagging your campaign when sending to large lists.

Notes

Always test on your own number before sending to your whole church
Use a warm, personal tone. Think pastor inviting, not robocall blasting
Avoid sending thousands all at once when possible